Does the irs accept electronic signatures on form 1040

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Signatures on Forms and Returns
Types of E-Signatures Allowed
Relevant Paper-Filed Forms
Can you use DocuSign on tax returns?
Can forms be signed electronically?
What documents can be signed electronically?

In the past two years, many traditional processes in the world of taxes and the law have been transformed by necessity, using digital signatures, or e-signatures, for many financial and legal documents. With many offices and courts re-opening and returning to pre-COVID processes, the IRS has recently reported that it will continue to allow taxpayers and representatives to use e-signatures on certain paper forms not eligible for electronic filing electronically.

These forms where an e-signature is allowed must be signed and postmarked from August 28, 2020, to October 31, 2023.

E-signatures gained acceptance to minimize the in-person contact between taxpayers and their representatives. The IRS will continue to accept a wide range of e-signatures, including:

A typed name on a signature block;
A scanned image of a handwritten signature with an attachment to an electronic record;
A handwritten signature from an electronic signature pad;
A handwritten signature, mark, or command input on a display screen using a digital stylus;
A signature created by a third party software.

Images of signatures will also be accepted formats, including tif, jpg, pdf, jpeg, Microsoft Office Suite, or Zip files.

It is still considered a temporary situation (however, many states have made e-signing permanent) and applies only to specific forms that require paper filing. Among the common returns that allow for e-signing are:

Form 706, U.S. Estate (and Generation-Skipping Transfer) Tax Return,
Form 706-A, U.S. Additional Estate Tax Return,
Form 706-GS(D), Generation-Skipping Transfer Tax Return for Distributions,
Form 706-GS(D-1), Notification of Distribution From a Generation-Skipping Trust,
Form 706-GS(T), Generation-Skipping Transfer Tax Return for Terminations,
Form 706-QDT, U.S. Estate Tax Return for Qualified Domestic Trusts,
Form 706 Schedule R-1, Generation Skipping Transfer Tax,
Form 706-NA, U.S. Estate (and Generation Skipping Transfer) Tax Return,
Form 709, U.S. Gift (and Generation-Skipping Transfer) Tax Return,
Form 1127, Application for Extension of Time for Payment of Tax Due to Undue Hardship,
Form 1128, Application to Adopt, Change or Retain a Tax Year,
Form 2678, Employer/Payer Appointment of Agent,
Form 3115, Application for Change in Accounting Method,
Form 3520, Annual Return to Report Transactions with Foreign Trusts and Receipt of Certain Foreign Gifts,
Form 3520-A, Annual Information Return of Foreign Trust With a U.S. Owner,
Form 4421, Declaration – Executor’s Commissions and Attorney’s Fees,
Form 4768, Application for Extension of Time to File a Return and/or Pay U.S. Estate (and Generation-Skipping Transfer) Taxes,
Form 8038-GC, Information Return for Small Tax-Exempt Governmental Bond Issues, Leases, and Installment Sales,
Form 8283, Noncash Charitable Contributions,
Form 8453 series, Form 8878 series, and Form 8879 series regarding IRS e-file Signature Authorization Forms,
Form 8802, Application for U.S. Residency Certification,
Form 8832, Entity Classification Election,
Form 8971, Information Regarding Beneficiaries Acquiring Property From a Decedent, and
Tax Elections per Internal Revenue Code Section 83(b).

There are other esoteric forms eligible for electronic signature. Most income tax returns (personal (Form 1040), businesses (Forms 1120 and 1065), and trusts and estates (Form 1041)) cannot use electronic signatures. Documents not eligible must still have handwritten signatures unless the form is electronically signed.

Reference: Wolters Kluwer (March 8, 2020) “Taxpayers May Use E-Signatures on Certain Paper-Filed Forms”

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The IRS is temporarily allowing taxpayers and their representatives to use electronic or digital signatures (e-signatures) on certain paper forms that cannot be filed electronically. The relevant paper-filed forms for which this flexibility applies must be signed and postmarked from August 28, 2020, through October 31, 2023.

Signatures on Forms and Returns

Taxpayers are generally required to provide a handwritten signature in ink on paper-filed forms and returns. In response to the coronavirus (COVID-19) pandemic, however, the IRS has allowed e-signatures on certain paper-filed forms (listed below) to help minimize the need for in -person contact between taxpayers and their representative. The IRS announced late last year that it was extending the use of e-signatures for the relevant forms through October 31, 2023.

Types of E-Signatures Allowed

The IRS will accept a wide range of e-signatures on the relevant forms. No specific technology is required to create or capture an electronic signature. Acceptable methods include:

a typed name typed on a signature block,
a scanned or digitized image of a handwritten signature that's attached to an electronic record,
a handwritten signature input onto an electronic signature pad,
a handwritten signature, mark, or command input on a display screen with a stylus device, or
a signature created by a third-party software.

The IRS will also accept images of signatures whether scanned or photographed, including file types supported by Microsoft 365 such as tiff, jpg, jpeg, pdf, Microsoft Office suite or Zip.

Relevant Paper-Filed Forms

The temporary use of e-signatures applies only to the paper-filed forms listed below. It does not apply to any other paper-file form such as Form 1040 or Form 1120. Taxpayers and their representative must still provide handwritten signatures on any other paper-filed form, unless the form can be, and is, filed electronically.

Temporary e-signatures are allowed on the following paper-filed forms:

Form 11-C, Occupational Tax and Registration Return for Wagering,
Form 637, Application for Registration (For Certain Excise Tax Activities),
Form 706, U.S. Estate (and Generation-Skipping Transfer) Tax Return,
Form 706-A, U.S. Additional Estate Tax Return,
Form 706-GS(D), Generation-Skipping Transfer Tax Return for Distributions,
Form 706-GS(D-1), Notification of Distribution from a Generation-Skipping Trust,
Form 706-GS(T), Generation-Skipping Transfer Tax Return for Terminations,
Form 706-QDT, U.S. Estate Tax Return for Qualified Domestic Trusts,
Form 706 Schedule R-1, Generation Skipping Transfer Tax,
Form 706-NA, U.S. Estate (and Generation-Skipping Transfer) Tax Return,
Form 709, U.S. Gift (and Generation-Skipping Transfer) Tax Return,
Form 730, Monthly Tax Return for Wagers,
Form 1042, Annual Withholding Tax Return for U.S. Source Income of Foreign Persons,
Form 1066, U.S. Income Tax Return for Real Estate Mortgage Investment Conduit,
Form 1120-C, U.S. Income Tax Return for Cooperative Associations,
Form 1120-FSC, U.S. Income Tax Return of a Foreign Sales Corporation,
Form 1120-H, U.S. Income Tax Return for Homeowners Associations,
Form 1120-IC DISC, Interest Charge Domestic International Sales – Corporation Return,
Form 1120-L, U.S. Life Insurance Company Income Tax Return,
Form 1120-ND, Return for Nuclear Decommissioning Funds and Certain Related Persons,
Form 1120-PC, U.S. Property and Casualty Insurance Company Income Tax Return,
Form 1120-REIT, U.S. Income Tax Return for Real Estate Investment Trusts,
Form 1120-RIC, U.S. Income Tax Return for Regulated Investment Companies,
Form 1120-SF, U.S. Income Tax Return for Settlement Funds (Under Section 468B),
Form 1127, Application for Extension of Time for Payment of Tax Due to Undue Hardship,
Form 1128, Application to Adopt, Change or Retain a Tax Year,
Form 2678, Employer/Payer Appointment of Agent,
Form 3115, Application for Change in Accounting Method,
Form 3520, Annual Return to Report Transactions with Foreign Trusts and Receipt of Certain Foreign Gifts,
Form 3520-A, Annual Information Return of Foreign Trust with a U.S. Owner,
Form 4421, Declaration – Executor's Commissions and Attorney's Fees,
Form 4768, Application for Extension of Time to File a Return and/or Pay U.S. Estate (and Generation-Skipping Transfer) Taxes,
Form 8038, Information Return for Tax-Exempt Private Activity Bond Issues,
Form 8038-G, Information Return for Tax-Exempt Governmental Bonds,
Form 8038-GC, Information Return for Small Tax-Exempt Governmental Bond Issues, Leases, and Installment Sales,
Form 8283, Noncash Charitable Contributions,
Form 8453 series, Form 8878 series, and Form 8879 series regarding IRS e-file Signature Authorization Forms,
Form 8802, Application for U.S. Residency Certification,
Form 8832, Entity Classification Election,
Form 8971, Information Regarding Beneficiaries Acquiring Property from a Decedent, and
Form 8973, Certified Professional Employer Organization/Customer Reporting Agreement; and
Elections made per Internal Revenue Code Section 83(b).

Can you use DocuSign on tax returns?

DocuSign can be used to send and sign many of the documents commonly required for tax and accounting purposes, including: IRS-approved tax forms.

Can forms be signed electronically?

An electronic signature is a way to get approval on electronic documents. It can be in many forms and created by many technologies. Acceptable electronic signature methods include: A typed name typed on a signature block.