How do I fill out a blank receipt?

A General Receipt, often simply known as a "Receipt", is a document by which a person or business provides written acknowledgement that they received something from another person or business.

Receipts are most often used in situations of sale, such as a sale of goods or the provision of services. Receipts may also be provided for documents and monetary transactions (such as the fulfilment of a debt or other obligation) as well as charitable donations.

If a Rent Receipt is required, we have a separate Rent Receipt document available for a landord to provide a receipt for a payment of rent monies.

If a Tax Invoice is required, we have a separate Tax Invoice document available for download.

Alternatively, if the person preparing this document wants to confirm that ownership of a good or goods has also been transferred from the seller to the buyer, consider using our Bill of Sale document. A bill of sale acts as a proof of purchase, and confirms that the buyer has paid for the goods, and is now the owner of the goods.

Receipts are generally simple in form and only require very basic information about the transaction between the parties.

How to use this document

This General Receipt can be used for any type of receipt that may be required. The most common types of receipt are provided as options, namely, Monetary Receipt, Goods Receipt, Services Receipt, Document Receipt, or Donation Receipt. For situations where another type of receipt is required, there is an option for "Other type of Receipt", allowing any type of receipt to be created.

This document should be completed in full and printed, then signed by the issuer of the receipt. The issuer of the receipt may wish to take a copy for their records. The original signed receipt should then be given to the recipient.

It is also good practice to ask for the receipt to be signed by the individual being issued with the receipt as this will confirm the statements set out in the receipt.

Applicable law

In relation to preparing a general receipt, there are some important considerations. The Australian Competition and Consumer Commission provides some guidance.

Please note that if a tax invoice is required, then we have a separate Tax Invoice document which may be used. The Australian Taxation Office provides guidance in relation to tax invoices.

Interesting Fact - Receipts are being used less and less as people move to bank cards and other forms of electronic payment. We just might become a cashless society one day due to the fact that cash gets lost and stolen, it’s not always convenient to carry around, it can be awkward making sure the right change is available etc.

This free receipt template is a simple and easy way to send professional-looking receipts to clients after they’ve paid you. Simply download the Word Docx or Excel file and fill out the customizable fields. Then you’re ready to email or print the receipt. No more wondering how to make a receipt.

Use Online Receipt Maker Now

Receipt template highlights

How do I fill out a blank receipt?

  • Completely free Excel receipt template ready to send to clients
  • Template automatically calculates subtotal and grand total amounts
  • Fully customizable
  • Professional format with all essential receipt elements
  • Printable receipt

Excel Download Word Download

For future jobs you should check out our invoice templates and estimate templates before sending out a receipt.

Receipts are essentially paid invoices so for guides on writing a create receipt our invoice guide is a great place to start.

Alternatives to using Excel or Word receipt templates

Microsoft Word is designed for general documents such as letters and reports. You can usually make quite good looking documents in Word. However it can be quite a pain to add line items, totals and calculate taxes.

Some recommend using Excel instead, because of it’s automatic formulas. Excel makes it quite easy to add up your totals and measure taxes. You can set up a table with items and quantities with little effort.

However Excel falls short on the visuals.  It’s very hard to make the receipt look professional, even when using professionally designed receipt templates.

The best option is to use tools and software designed for making receipts, instead of receipt templates. You can use these tools to gain the best of both worlds! Great convenience as well as amazing style.

That’s where we come in. We’ve built our receipt maker to be a great alternative to Word and Excel. Here are some of the added benefits of using Invoice Simple:

  • Professional layout
  • Fully customizable
  • Clients and items are automatically saved for future use
  • Simple book keeping for tax season

If you’re handing out receipts more than once or twice a month it makes a lot of sense to switch to an receipt maker.

Specialized receipt template collection

Some tasks require a specially modified receipt:

How do I fill out a blank receipt?

  • Rent Receipt: If you’re giving a receipt to a tenant you will need to use a specialized template. For example you usually only have one item to bill for, so a long table may not be appropriate. To help out, we’ve created a few receipt slips that are specifically tailored for rental properties.
    FYI, we also have a few rental invoice templates if you’re interested.
  • Cash Receipt Template: Similar to the rental receipt template, the cash receipt will only contain one item. This type of receipt is used when you ask for cash from someone, typically as a deposit for some item.
  • Donation Receipt: I would say this is a subtype of the cash receipt, except that it may include additional info that you’d need to deduct donations from your taxes. Useful for getting a bigger tax return while also helping those in need.

Invoice vs Receipt: What’s the Difference?

You may have seen that our invoice generator and receipt maker have a lot in common. Both require similar information and are formatted similarly. So what’s the difference?

The main difference in an invoice vs. receipt is the timing. An invoice is issued after services or products are rendered but before payment is made. A receipt is issued — largely with the same information — after payment has been made. A receipt documents for both the buyer and the seller that the transaction is complete.

How to Use These Receipt Templates

Wondering how to make a receipt? Use our compilation of free receipt templates. Feel free to download, modify and use any you like. If you’re looking for a rental, cash or donations receipt scroll further down as they have their own pages.

How do I fill out a simple receipt?

How to use a receipt book: Essential items to fill out in a receipt.
Date. Write the exact date at the top page of your receipt when the transaction occurs. ... .
Company name and contact information. ... .
Other related details. ... .
Product details. ... .
Price. ... .
Subtotal amount. ... .
Taxes, additional charges, and grand total..

How do you write a receipt manually?

What information must I put on a receipt?.
your company's details including name, address, phone number and/or email address..
the date of transaction showing date, month and year..
a list of products or services showing a brief description of the product and quantity sold..

How do I write my own receipt?

No matter how you're making your receipt, every receipt you issue should include:.
The number, date, and time of the purchase..
Invoice number or receipt number..
The number of items purchased and price totals..
The name and location of the business the items have been bought from..
Any tax charged..
The method of payment..

How do I fill out a cash receipt form?

A cash receipt can be relatively simple..
the date the client paid you,.
who provided the payment,.
the payment amount,.
what the payment was for (i.e. rent),.
who received the payment,.
subtotal, taxes, and the remaining balance due (if any)..