Oil change sticker printer software

Each computer can be configured to print labels on different printers in different sizes. For example: oil change on a Zebra 2" and tire labels on a Zebra 4".

NOTE: Buy a Zebra printer online via GEM-CAR's online ordering site and obtain free assistance on how to configure the printer with your software. Order a printer online

Configuring the oil change label printer

• Install your label printer's drivers.
• Go to the Windows "Start" menu, then to "Devices and Printers".
• Select the Zebra printer.
• Right-click to select "Printer properties".

In the "Properties" menu, click on the "Preferences" button.

Go to the size tab.

• Click on "new" to add a size or "change" to make a change
• Create a style "Oil"
  
  • Choose the size:
  • Width 5.08
  • Height 5.55
• Save.

Return to the option tab.

• Select the speed 7.6 cm/s.
• Choose a temperature of 5.
• Choose the size "Oil".

Go to the tab "Advanced settings".

• Select "thermal transfer" in continuous mode.

Configuring the Zebra bar code label printer in GEM-CAR

• Go to the Configuration / Local Configuration menu.

• Select the option "Product labels".
• In the scroll-down printer menu, choose Zebra .
• Save by clicking on the diskette icon on the bottom right (not the one in the grid).

R.O. Writer provides you with a quick and easy way to print oil stickers. You can place these stickers on the inside of the windshield. This helps customers know when they need to schedule another oil change.

Each machine that prints oil stickers must be configured.

Configuration Overview

After the oil sticker is connected and recognized by the local machine, you must complete the following steps:

Step 1 - Choose the Oil Sticker Printer in Printer Locations

Step 2 - Select the Settings in Oil Sticker Configuration

• Step 2a - Choose the Content of the Oil Sticker
• Step 2b - Set the Font Size for Each Field
• Step 2c - Select the Comment Position and Prompting
• Step 2d - Enter the Next Service Due Calculations (if Selected)
• Step 2e - Test Your Configuration

Step 3 - Configure the Printer Properties in Windows Control Panel

• Step 3a - Set the Printer Properties in the Windows Control Panel
• Step 3b - Test the Printer Properties in R.O. Writer Configuration

Step 4 - Configure Labor to Print Oil Stickers

• Step 4a - Configure Labor Operations to Print Oil Stickers
• Step 4b - Configure Smart Jobs to Print Oil Stickers

Step 5 - Configure Printing Bar Codes (Requires DVI Suite)

Prerequisite

The first step is buying and installing the correct sticker printer or printers.

Oil stickers require a special label printer. R.O. Writer supports the following label printers:

• Most Microsoft® Windows®-compatible label printers
• Zebra® TLP 2824 Plus
• Godex RT 200i

When you have obtained the correct printer, you must connect each printer to each machine that prints oil stickers.

Step 1 - Choose the Oil Sticker Printer in Printer Locations

You must connect your oil sticker printer to each machine in your shop that will print oil stickers.

NOTE: If the oil sticker you connect to the machine comes with software, you must also install that software on each machine.

Complete these steps:

1. Open the Printer Locations setting (Configuration module > File menu > Printer Locations)

2. In the Oil Sticker dropdown list, select the oil sticker printer you connected to the computer and installed.

   

3. Click OK to save your setting.

NOTE: You may want to test print to this printer just to test the connection. Further setup is required to print an oil sticker with content.

Step 2 - Select the Settings in Oil Sticker Configuration

You configure and test the oil sticker itself in Oil Sticker Configuration. To access this setting, open Configuration and click Configuration menu > Oil Sticker.

Fields remain inactive until the Print box is checked.

• You cannot enter or modify the content of an inactive field.
• Inactive fields do not print even if there is content in them.

Step 2a - Choose the Content of the Oil Sticker

You choose the content in the Print Settings section. The way the information is typed in the fields is how the information prints on stickers.

When the Print box is checked, you can enter information in the fields.

Step 2b - Set the Font Size for Each Field

You select the fields that print and how they appear in the Print and Font Size columns.

For each item with the Print box checked and content entered, select the font size in the Font Size column.

There are two options: Small Font and Large Font. You can select the font size for each field.

• Small Font is selected for all fields by default. To fit more content on the sticker, select Small Font.
• Large Font is an option for the information you want to emphasize on the label.

TIP! Use the Test button to test print your selections and verify that all content fits

Step 2c - Select the Comment Position and Prompting

In the Options section, set the position of the Comment field and the behavior of the Oil Sticker prompt.

Step 2d - Enter the Next Service Due Calculations (if Selected)

If you choose Next Service Due as the Service Text, you can use the Default Maintenance Wizard to calculate the Next Visit Information for you.

When you choose Next Service Due, the Next Visit Information appears on the Oil Sticker prompt. You can review the calculated information and modify it before printing the oil sticker.

Step 2e - Test Your Configuration

The Test button at the bottom of the window prints a test oil sticker to the oil printer selected in Printer Locations. Only the information with the Print box checked prints on the sticker.

Test your configuration before printing a sticker for a customer. You should

• Verify and select the information you want to print.
• See how much information will print on your sticker size.
• Adjust the layout in printer properties as needed.

Step 3 - Configure the Printer Properties in Windows Control Panel

The layout settings are in the Printer Properties Windows setting for the oil sticker printer itself. For example, you can set the following on the printer:

• Portrait or Landscape orientation
• Margins
• Size
• Darkness level

R.O. Writer supports most label sizes including 2 in. x 1.5 in.

NOTE: Changes to the layout apply in R.O. Writer immediately. This means you can change the layout while Oil Sticker Configuration is open. After you make a change - on the Oil Sticker Configuration window OR the Windows Control Panel - just click the Test button to see how the layout changes impact printing.

Step 3a - Set the Printer Properties in the Windows Control Panel

You need to open the Printer Properties for your printer in the Windows Control Panel. You format the oil sticker label within the Printer Properties tab windows.

Every oil sticker printer is different. You should consult the material that came with the printer you purchased when modifying the settings in the Printer Properties in Windows.

Complete these steps:

1. Click the Start button and open the Windows Control Panel.
2. To find the Devices and Printers setting, you can:

   • Type "Printers" in the Search box in the upper right corner of the Windows Control Panel. Click the View Devices and Printers in the search results.

     

     OR

   • In the upper right corner, change the View to Large Icons
     
     . Then, click Devices and Printers
     
     .
   • The Devices and Printers window opens displaying all devices and printers on your local machine.
3. Right-click on your oil sticker printer and select Printer Properties.
4. Click the Preferences button. What you do next depends on whether you have a Zebra or a Godex printer installed.

   • If you have a Zebra printer, click the Options tab on the Printing Preferences window. The Options tab opens and displays the layout settings for the oil sticker printer.

     

   • If you have a Godex printer, click the Page Setup tab on the Printing Preferences window.

     

5. Adjust the margins for Portrait or Landscape until the oil sticker prints with the correct spacing.
6. Click the Test button on the Oil Sticker Configuration window to test these settings.
   • For details, click the following link: Step 3b - Test the Printer Properties in R.O. Writer Configuration.
7. Review the printed oil sticker and edit these settings as needed.

NOTE: There are more settings for each type of printer than documented here. Please consult the materials you received from the manufacturer regarding the printer settings.

Step 3b - Test the Printer Properties in R.O. Writer Configuration

R.O. Writer designed the Oil Sticker Printer Configuration window to accept changes from the Printer Properties settings in Windows immediately.

You do not need to reboot R.O. Writer Configuration to test the Printer Properties settings from the Windows Control Panel. This means that you can set and test the oil sticker label as much as you need to until the label prints exactly as you want it.

Complete these steps:

1. Make a change to the Preferences in the Printer Properties of the printer in the Windows Control Panel.
2. Click the Apply button.
3. Toggle over to the Oil Sticker Configuration window in R.O. Writer Configuration.
4. Click the Test button to print a sticker and see the effect of the layout changes immediately.

To Put a Shortcut to the Devices and Printers Setting on Your Desktop

You may want to create a Windows shortcut directly to the Devices and Printers setting. Windows puts a shortcut on the Desktop.

Complete these steps:

1. Open the Windows Control Panel.
2. Right-click on Devices and Printers.
3. Select Create Shortcut on the right-click menu. A message pops up saying that the shortcut must be created on the Desktop.

4. Click Yes.

   

5. The Devices and Printer shortcut appears on your Desktop
   
   . Click it to go directly to the Devices and Printers setting in the Windows Control Panel.

Step 4 - Configure Labor to Print Oil Stickers

You can configure jobs to print oil stickers. This includes labor operations and Smart eJobs.

Step 4a - Configure Labor Operations to Print Oil Stickers

You can set labor operations to print oil stickers. When the labor operation is set to print oil stickers, an oil sticker prints automatically when a repair order that contains that labor operation is finalized.

To Configure Labor Operations to Print Oil Stickers

Complete these steps:

1. In the Configuration module, click Configuration menu > Labor > Operations.
2. Select the Category that contains the labor operations that you want to print oil stickers.
3. Select the Operation.
4. Check the Oil Sticker checkbox
   
   .

5. On the window that opens, enter the oil type as you want it to appear on the printed oil sticker.
   

   

   If Oil Type is left blank on the labor in Configuration,

   • There will be no line for oil type on the printed oil sticker when it is printed automatically after finalizing the repair order.

   • The Oil Type field label is red and the field is blank on the Print Oil Sticker window that opens when you print manually or are prompted to print on finalize.

     

   • You can type in the oil type before printing or leave it blank.
     • If you leave the Print Oil Sticker blank on the Print Oil Sticker window, there will be no Oil Type line on the printed oil sticker.
6. Click OK. The labor operation is now set to print oil stickers.
   

NOTE: Setting a labor operation to print an oil sticker does not apply when the labor operation is used in a Smart Job. In that case, you must set the Smart Job to print an oil sticker as well.

Step 4b - Configure Smart Jobs to Print Oil Stickers

If you use Smart Jobs or Smart eJobs for oil changes, you can set those jobs to print oil stickers.

Even though Smart Jobs and Smart eJobs build on labor operations, you must set the Smart Job to print oil stickers. If the labor operation is set to print oil stickers but you do not set the Smart Job to print oil stickers as well, no oil sticker will print for the Smart Job.

To Configure Smart Jobs to Print Oil Stickers

When the Smart Job is set to print oil stickers, an oil sticker prints automatically when a repair order that contains that Smart Job is finalized.

Complete these steps:

1. Click the Configuration menu > Labor > Smart Jobs.

2. Select the appropriate Job Category.

   

3. Select the Smart Job and click the Edit button. The Edit Smart Jobs screen for the selected Job Category opens.
4. At the bottom left of the screen, check the Oil Sticker box
   
   .

5. On the window that opens, enter the oil type as you want it to appear on the printed oil sticker.

   

   If Oil Type is left blank on the labor in Configuration,

   • There will be no line for oil type on the printed oil sticker when it is printed automatically after finalizing the repair order.

   • The Oil Type field label is red and the field is blank on the Print Oil Sticker window that opens when you print manually or are prompted to print on finalize.

     

   • You can type in the oil type before printing or leave it blank.
     • If you leave the Print Oil Sticker blank on the Print Oil Sticker window, there will be no Oil Type line on the printed oil sticker.
6. Click OK. The Smart Job is set to print oil stickers.

Step 5 - Configure Printing Bar Codes (Requires DVI Suite)

If you use DVI Suite, you can purchase an additional license that allows you to print barcodes on oil stickers.

You can scan this barcode when the customer arrives for their next visit to create a new repair order for today's visit. The new repair order contains the oil change labor from the customer's previous visit (when the barcode was printed).

To find out if you are licensed for this feature, check your Licensed Options. If you see the "Barcode Sticker" in the Licensed Options list, you are licensed to print barcodes on oil stickers.

To Configure Oil Stickers to Print Barcodes

If you are licensed to print barcodes on oil stickers, a Use Barcode checkbox appears on the Oil Sticker Configuration window.

Complete these steps:

1. Check the Use Barcode box to print barcodes on every oil sticker.
2. The Comment field is disabled automatically. The barcode replaces the Comment on the sticker.
   • The Comment field is also disabled on the Oil Sticker Print prompt.
3. Decide where you want the barcode to print in the Comment Position dropdown list: Top or Bottom.
4. Click the Test button to print a sample sticker.
5. When the content on the sticker is the way you want it, click OK to save your changes.

What kind of printer do you need to print sticker labels?

What printer is best for sticker business?

Can you make sticker labels with a printer?

What is an oil sticker?