How to send an email to a google group

Yes! You can use a global Google Group or you can create your own Group in Contacts.  CCPS Global Groups are based on HR records.  These groups will allow you to send an email to a large group, such as an entire school.  To see the list of all of the CCPS Global Groups, please click here.  To see which groups you belong to, or to get your name added to a Global Group, please click here.

You can also create your own personal groups (distribution lists) in your Contacts.  If you would like to view this FAQ, please click here.

Once you have a Group created, just click ‘Compose’, and in the To, Cc, or Bcc fields, enter the name of the group. Gmail suggests the name of the group, click on that name and Gmail will automatically enter the email addresses of the members of that group.

On occasion, you may need to send and receive messages to a non-descript email address, such as ‘[email protected]’. And, more often than not, multiple people need this capability for one address. Instead of creating it using one of your Google Apps accounts, why not use a Google Group? You can very easily create an external address and allow members of the group to receive and send messages. This can be achieved by associating your Google Mail account with the group. You can also very easily send messages right from the group from the group’s address.

Sometimes email is too cumbersome a tool for messaging multiple people. That's where a separate group forum like Google Groups can come in handy. 

You can use Google Groups to email colleagues or work contacts, host group discussions, organize meetings, and collaborate on projects.

Groups are fairly customizable — they can be as simple or complex as you want them to be. 

Here's how to create and customize a Google Group, and send the group an email.

How to create a Google Group

1. Open the Google Groups website in a browser and sign in to your Google account. 

2. Click the Create group button in the top-left corner of the page. 

3. In the Enter group info pop-up window, give your group a name in the Group name text box. The Group email field will then auto-populate based on your group name. In the drop-down next to Group email, select an email handle — this can be your organization's email address, like @insider.com, or a generic handle like @googlegroups.com. Enter a Group description, and click Next at the bottom-right of the window. 

4. The next screen lets you choose your privacy settings. In the Who can join group drop-down, select Only invited users, Anyone in the organization can ask, or Anyone in the organization can join. Then select an option in each of the following sections: Who can view conversations, Who can post, and Who can view members. Your options include: Group owners, Group managers, Group members, Entire organization, and Anyone on the web. 

5. Click Next when you're done customizing your privacy settings. 

6. The next screen lets you add members to your group. In the Group members, Group owners, and Group managers fields, you can type in email addresses or enter the names of people in your organization to have their emails auto-populate. 

7. Enter a Welcome message of up to 1,000 characters. 

8. In the Subscription drop-down, choose a preference for receiving email from the group:

• Each email sends each individual message to every member of the group. 
• Digest combines up to 25 complete messages into a single daily email sent to every member of the group. 
• Abridged combines summaries of up to 150 messages into a single daily email sent to every member of the group. 
• No email means all messages from the group are not sent to every member of the group. 

9. At the bottom of the Add members page, you can click the toggle button to choose if you want to add members to the group directly or send invites to join the group. 

10. Finally, click Create group at the bottom-right of the window. 

After your group is set up, you can always go back and change the name, description, and features included in group emails, like subject prefixes (to easily distinguish Group emails within your inbox), footers, and auto-replies. 

How to email a Google Group

1. Open your Google Group.

2. Click the New Conversation button in the top-left corner of the page.

3. Write your subject and message and click Post message when you're done. 

Everyone subscribed will receive an email with your post.